Executive Assistant – Psychology Practice

Requirements: ● Proven experience as an Executive Assistant, ideally supporting a senior professional, healthcare practitioner or business owner.● Excellent calendar management, scheduling and organisational skills.● Strong written and verbal English communication skills, including confidence speaking with patients and external professionals.● Experience managing busy schedules and responding to changing priorities.● Strong judgement and the ability to recognise when a matter requires immediate escalation.● High levels of discretion and an excellent understanding of confidentiality.● Strong computer skills and confidence using Google Workspace and other productivity tools.● HIPAA certification, or willingness to complete certification before starting.● Availability to work full-time during US Eastern Time hours. Desirable Experience: ● Experience supporting a psychologist, psychiatrist, physician or other healthcareprofessional.● Familiarity with healthcare administration, patient confidentiality and HIPAA requirements.● Experience with AI tools, calendar automation and workflow optimisation.● Experience coordinating with multiple external providers and managing time-sensitive requests. The Ideal Candidate: You are proactive, dependable and exceptionally organised. You enjoy staying one step ahead, solving problems before they become bigger issues and bringing structure to a busy working environment. You are also comfortable communicating with a diverse range of people, can remain composed when urgent requests arise and understand the sensitivity required when working in mental healthcare. Confidentiality is critical. The practice works with high-profile individuals, including celebrities, and the successful candidate must demonstrate outstanding discretion and professionalism at all times.